Implementation Procedures

Organisational Structure
This project is designed in a way that it provides quality services. Some inputs will include:

• Constitute a Board of Director which will oversee the strategic planning of the project.

• The Project Director will be employed full time to foresee day to day implementation of the project. This will come from the Sisters of the Holy Spirit who will be the managers of the project.

KCH will also secure a strong and experienced staff base of 11 full time members of staff.  (Please refer to the organogram and staff details attached).
 
The organisation will be structured along project management lines with three project two project coordinators: in-charge of crop and dairy production) and (Children’s home), working within a management team led by the Programme Director.

The central administration will be based in Choma at the farmland and financial controls will be managed by internal and external accountants from centre in Choma and our partner office in Vacallo, Switzerland. Fundraising will also be done at the centre and at another centre with our cooperating friends in Switzerland.

All staff (working in the caring centre) will be trained in lay counselling and able to provide support to children as needs arise. Other staff members that will later be incorporated in the centre include: Book keeper, receptionist. 

KCH will always recognised the value of volunteer support and thus will endeavour to maintain a volunteer base that assists with varied tasks such as administration, taking care of the children etc

Project Management
The Project Director will manage the project daily and give reports to the Board of Directors. The Project Director through the financial administrator will be responsible arranging financial audits and submitting these reports to the Board before they will be later be given them to the funder. The Project Director will be responsible for submitting all monthly and quarterly reports to the Board. The Project Director will be responsible of giving input to the Executive Board representative meeting on matters of KCH.

The Project Participants
The project is open to all Children infected and/or affected by HIV/AIDS around the Choma District.

Project Impact
As the project develops, KCH services will need to adapt further to meet the changing needs of children.  As children finish school and secure jobs, some children may no longer be staying at the home; it is likely they will wish to have some organised meeting with their peers.    Importantly, children will not be de-registered if they finish school and attain work. KCH services will remain open to them.  . 

The true impact of the project is difficult to gage at the outset.  However, as its effects are monitored and reviewed, the organisation can adapt and devise strategies that ensure services continue to be delivered effectively.

Time - table 
Supposing that funding is secured, project is planned to begin in January 2010. Building of the structures should be done in the first six months. Drilling of the borehole and electrification should follow concurrently.  Buying of a motor vehicle will then go on. Monitoring and evaluation will be carried out on an on going basis.

Budget

Amount Required

1. Building –  K
2.  This amount includes all the building requirements for the Children house, workers houses, guest cottage, portray, piggery as per architectural drawings. Furnishing the house which will include things like beds, beddings, toys, books, electric pots for cooking, dinning tables, pillows and small cold room or freezer and fridges etc

3. Drilling of Borehole – K
4. This amount will be for drilling of the borehole, hand pump, purchase of water pump, pump house and erecting a water tank. There is going to be  installation of an irrigation system for crops, seeds etc, chicks,

5. Electrification – K

        This amount will be used to facilitate the purchase of transformer and electrification of the   
Centre

6. Motor Vehicle – K

This amount will used to buy necessary motor vehicle for the centre.

7. Operational cost – K

This amount will be used for facilities that have to do with the office requirements like telephones, fax, and email, electricity bills and stationary, servicing and taxes for the car, ground rates.

8. Monitoring and financial audits - K

9. Personnel –  R198,000.00